Civil War Relay

In consideration for my registration in the 2019 Civil War Relay (hereinafter CWR"), I understand and agree to the following:

1. As correspondence is exclusively via email, the captain must provide an accurate email address.

2. Payment is due with registration and is made with a credit card (left side of payment page), PayPal account (if you have a PayPal account, they will not accept credit card payment via the credit card link), or by check. If you elect to pay by check, you will be sent an invoice with a due date. Your registration will not be official until your check is received and will be cancelled if payment is not received by due date.

3. The minimum age for participants is fourteen (14) years of age. Participants between the ages of fourteen (14) and eighteen (18), as well as their parent or guardian, must sign the waiver of liability.

4. Any runner substitution or additions made to your 2019 team after November 24th will result in a $10 penalty fee per runner - no exceptions.

5. I understand that my team is responsible for picking one of the two volunteer options:

  • Option #1- Supply volunteers: Each 5-person team will supply one (1) volunteer. The volunteer requirement is waived for High School teams. The minimum age for a volunteer is 16 years old. Volunteers need to be flexible. As the relay route is 52-miles long and takes place continuously throughout the day, the race marshal assignments can be anywhere along the route and at any time during the relay. I understand that if any of our volunteer(s) do not show up on time, my team will receive a time penalty. If our team does not supply the required volunteer(s), I understand we will not be permitted to start. If any of our volunteer(s) do not show up at their selected assignment, I understand our team will be disqualified and our team agrees we will not continue.
  • Option #2- Tax deductable donation to Volunteers With A Purpose, Inc. - funds will go to local non-profit organizations who will supply volunteers as a fund-raising opportunity for their organization. This is a much easier way to go - you don't have to find volunteers, you don't have to worry about their plans changing the week of the relay and not being available to help you out, and you won't have to worry about what time of day or night their assignment will be. Plus, you will be making a much appreciated donation to a local non-profit organization.

Please initial your understanding and agreement of the volunteer requirement.

6. I understand my team must be able to complete the course within the 9-hour (9:00) time limit (a team average of a 10 1/2 minute per mile pace).

Please initial your understanding and agreement of the team time restriction.

7. I understand that once registration is paid for, the registration fee is non-refundable, non-transferable, and can not be deferred. However, a new captain can be designated from within the team roster. I also understand that waivers (Acknowledgment And Assumption Of Risk And Release And Indemnity Agreement) will need to be signed and submitted by all runners and if applicable, volunteers and van drivers.

Please initial your understanding and agreement of the waiver requirement and the refund policy.

8. I understand that the course for the CWR is held on public roads - there are no road closures, traffic control, or aid stations. Teams are self-supporting! All members of your team must be made aware that there will be vehicle traffic at all times and several of the Exchange Points are along busy roads. I also understand and will inform my team that any road hazards along the course are NOT marked, the route goes through farmland and unpopulated areas where wildlife lives, and that there are cattle guards and areas of open range (livestock not fenced in) so caution is required from all runners and drivers.

In consideration of this, Timberline Events LLC will do everything in its power to hold the relay as advertised, but due to the nature of the event, extenuating circumstances not under the control of the event organizers, may necessitate course changes, or even cancellation for the safety of the participants. These circumstances include, but are not limited to: weather and other forces of nature, last minute road closures and construction, floods, or forest fires. As the event has already had many expenses that can not be recouped, if any of these events do occur, I accept that no refunds, credits, or discounts for future races will be offered. Timberline Events is now offering teams the option to purchase event cancellation insurance. This insurance will cover a team's registration fees only if the relay is completely cancelled due to unavoidable closure or partial closure of the Event (forest fire, flooding, terrorist incident, etc.), and is available for purchase when a team registers. I also understand that the CWR route is both rural and isolated and that 911 emergency treatment will not be immediately available.

Please initial your understanding and agreement of the public nature of the roads of the CWR course, and of the rural location and conditions that exist on and in the area of the CWR route, and possible course changes or event cancellation if circumstances call for it.

9. I understand that as the captain I am responsible for informing my team of the rules of the CWR, that everyone on the team will follow them, that any costumes or van decorations will be in good taste, and for the behavior of my team. This includes, but is not limited to respect for all participants and volunteers, quiet zones in or near residential areas, that team vehicles and runners are not exempt from state and local traffic laws, and that private property is being used by the CWR and must be respected. Failure to abide by the relay rules may, at the discretion of the race director, result in immediate disqualification. I also understand that the CWR, for safety concerns, has a strict No Headphones policy and immediate disqualification will result for the entire team for any active runner caught wearing headphones or earbuds. This rule is due to the course being on open roads where there is traffic, and is a rule enforced in other events held on open roads such as triathlons.

Please initial your understanding and agreement of team etiquette, needing to follow traffic laws, and the No Headphones policy. You also agree that if your team is disqualified for any rule infractions, your team will depart from the race in an orderly manner.

10. For complete information, visit the Registration Information page for the CWR race at

Jun 1 - Aug 14*
Early Bird
Aug 15 - Nov 14* Nov 15 - Nov 22**
Late Registration
5-person Team (1-5 runners) $350 (check)
$360 (Paypal/Credit)
$375 (check)
$385 (Paypal/Credit)
$400 (check)
$400 (Paypal/Credit)
High School Team (5 runners)
All team members must be middle or high school students - graduating in 2019 okay; no volunteer requirements.
$200 (check)
$210 (Paypal/Credit)
$200 (check)
$210 (Paypal/Credit)
$230 (check)
$230 (Paypal/Credit)
Solo Runner $100 (check)
$105 (Paypal/Credit)
$105 (check)
$110 (Paypal/Credit)
$120 (check)
$120 (Paypal/Credit)

Only teams choosing Volunteer Option #2 for the non-profit volunteers are required to make a tax-deductible donation to Volunteers With A Purpose based on the following schedule:

  At time of registration* Change to requesting non-profit volunteers within 5 weeks of the race date Change to requesting non-profit volunteers within 2 weeks of the race date**
5-person Teams $100 $150 $250

*A team can decide to change from Volunteer Option #1 to Volunteer Option #2 up until 2 months before race day without penalty - you need to contact the race director to make this switch. Once a team selects Volunteer Option #2, no changes can be made.

**Only if non-profit volunteers are available.

*** Teams who selected the option to supply their volunteers may choose to make a donation for individual non-profit volunteers if they are having problems filling their requirement. This option is only available if non-profit volunteers are available. The first price is if the request is made less than two months but more than three weeks before race day; the second price is if request is made within three weeks of race day.

As the Captain entering a team into the CWR, I agree to and understand all that has been stated above.

Please enter your first and last name to continue: